Date of Last Update: 01-August-2021

1.2  Power and duties of its Officers and employees [Section 4(1)(b)(ii)]

   Section 4(b) (ii) of RTI Act – Powers and Duties of Officers]

     NAARM is a National Institute to build capacity in agricultural research, education and extension education systems, and provide policy advocacy for the National Agricultural Research and Education System (NARES) under the aegis of Indian Council of Research(ICAR), Department of Agricultural Research and Education (DARE), Ministry of Agriculture and Farmers Welfare, Government of India. The Head of the Department is the Director, NAARM and assisted by Joint Director (Admn) & Registrar and the various Heads of the Divisions are the Head of the Office, of the respective Units to run the Academy.

     The Organizational Chart can be seen:

Organogram

1.2.1  Powers and  duties of officers  (Administrative, Financial and Judicial)


 Sl. No.
Designation Powers/Duties
1. Director The Director is Head of Department for the Institute. S/He exercises all the powers which is applicable to HOD as per ICAR/GOI instructions. Further additional powers have been delegated to the Director for day to day running of the Institute as per delegation of powers by ICAR HQ. Overall administrative, financial, executive disciplinary and appointing powers rest with the Director as per the delegations of powers by ICAR.
2. Jt. Direct (Admn.) & Registrar Some of the powers delegated to Director are further re-delegated to various officers in chain. Accordingly JD(A & R) is appointing and disciplinary authority of Group ‘C’ posts. S/He exercises financial powers as per the re-delegation. The JD(A) is also acting as Registrar (Academic) of Post Graduate Diploma Courses S/He is also the Head of Office. S/He advises the Head of the Department on all matters of policy and administration. Further the work has been distributed amongst the officers and S/He acts as Administrative Head for allocated work. S/He is responsible in this capacity for smooth functioning of the Institute.
3. Senior Administrative Officer / Administrative Officer They advise the Head of the Office on all matters of policy and administration. Scrutinize proposals related to Establishment, Administration, Material Management, Infrastructure and Training etc. They also coordinate activities of various units of the office. They also recommend cases for taking disciplinary action against the staff as per instructions issued by Govt. of India. Implement policies of the Govt.
4. CFAO CFAO is Controller of finances, budget and auditory functions of the internal finance. No financial powers is delegated to CFAO. S/He also monitors the progress of expenditure and prepares, Budget Estimate & Revised Estimate for current financial year.


1.2.2   Power and duties of other employees

 Sl. No. Designation Powers/Duties
1. Asstt. Director (OL) Supervise the progress of work in Hindi under Official Language Act. Supervise all type of translation work done by Hindi Translator. Prescribe proforma for and collection information from various sections, divisions, units and regional stations of the Institute about the progressive increase / decrease in the use of Hindi as an official language. Arranges the Hindi Typing training classes. Arrange different programmes / competitions for promotion of use of Hindi in office work. Attend meetings of Committee on Hindi.
2. One Technical officer act as
 Security Officer/Security Supervisors
They plan, control, supervise security arrangements of the Institute against fire, thefts, pilferage, unauthorized entry and personal hazards. Allot duties to security personnel at appropriate locations to check unauthorized entry of men and passage of material. Issue gate passes to visitors desiring entry into restricted premises. Enquire into complaints of unauthorized entry of men and material and cases of theft, etc., and report the matter to police for further action. Maintain discipline amongst security personnel.
3. Asstt. Admn. Officer They organize and control all clerical work in the office, mark the dak, allot duties of staff, co-ordinate and supervise work of the clerical staff and look after discipline, administrative matters including cases of Earned Leave, in-subordination, arrangement of office accommodation, furniture, office equipments, etc. Prepare briefs on important administrative matters and Parliament question, attend Departmental Meetings. They also perform the duties of DDOs and Inquiry officers.
4. Assistant / UDC Dealing with promotion, retirement and all kind of service matters of the staff/officers of the Institute and its Regional Station. Maintenance of Personal Files of the staff/officers. Processing the cases for taking necessary action against employees on unauthorized absence / misconduct. Processing different types of information asked by the ICAR/other authorities. Deal with different court cases. Processing the cases for procurement of different items and looking after the stores. Perform the duties of cashiers. Work under Financial and Accounts Officers for processing/passing of bills etc. Submit different cases alongwith necessary rules to appropriate authorities to facilitate decision making process. Perform different duties assigned by higher authorities.
5. LDC Receive and register the DAK, Maintain the Section Diary, File Register, File Movement Register, Indexing and Recording, typing, comparing, despatch, preparation of different reports. Submission of routine and simple drafts.
6. PS/PA/Steno Grade III They are attached with officers/ higher authorities and perform the duties like mail correspondence, paper filing, making appointments, arranging meetings and collecting information desired by the officers. Besides above they also take dictation and transcribe it, Screen the telephone calls and visitors for the officers.

1.2.3   Rules / orders under which powers and duty are derived As per the ICAR – Guidelines
1.2.4   Exercised – As per Guidelines
1.2.5   Work allocation – As indicated above (1.2.1 & 1.2.2)

Date of Last Update: 01-August-2021

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